Friday, February 23, 2018

Some tips to manage tasks


"Being busy isn't the same as being effective."

This week I watched two very useful courses about time management on Skillshare. One was made by the founder of Skillshare and is called "Productivity: Create Your Ideal Week". The other was made by Taylor Conophy and the tite is: "Organizing Your Life: Time Management".

Each of us have their strenghts and weaknesses. I am for example usually very creative when it comes to new ideas but am not so effective when it comes to realizing them. Therefore courses which help you to get more disciplined and productive are always welcome!

Some insights I wrote down while listening to the courses were:

1. Start small. Simplicity + Consistency = Productivity

2. Blocked Time and Calendaring
Find out when you are most effective throughout the day. Reserve these hours as blocked time for focused work every day. Log out from all apps and tell also others that you want to focus and will not be available during this time.

3. The Rule of 3
Set three priorities for the week, three priorities (tasks) for the day and three wins for the week. Start on Monday with sketching a weekly plan based on this method what you will review on Friday.

4. Organize your daily to-do list by effort size.

5. Coordinating with others.
Make others understand what type of goals you want to achieve and let them know how they can help you.

6. Context- switching: multi tasking isn't effective. 
Why are you switching context? Are you bored? Is your computer loading too slow? (emptying some space will help). Try to find solutions to eliminate your distractions.

7. Bookmarking
To prevent context-switching you can bookmark interesting articles for reading later. For example you can spend your Saturday morning or the evenings with following up on those articles.

8. Emails
Check-in frequency (every 1/2/4 hours), use pause-apps if you do not want to be disturbed for a while.

9. Keeping track of new habits.
Habit Bull is a great app for tracking your success with new habits. It is free for up to tracking five habits. You can mark each succesful day in your app calendar and see your progress in a visual format.

10. Breaking The Rules
It is ok breaking the rules. Recharge if needed, go for a walk if you need some fresh air. Sometimes keeping distance helps to figure out problems faster. Living a heatlhy lifestyle helps to stay focused (sleep well, drink enough water, exercise, relax mentally every day..)

I also bought three notebooks each for different tasks. In one I am keeping a food diary, in the second I write my notes of Skillshare courses and the third is a diary for my flower photography. 

One of the photos I took of my new notebooks got even reposted on Pigna's official instagram page. I was so happy!  If you want your work to be seen and shared I can recommend you to use tagging because sometimes companies, restaurants, hotels and hostels and general tourist sights really do check their tags on social media actively.

Thursday, February 15, 2018

#100 days of honesty Day 100: Life


I think a big portion of happiness comes from realizing who you are, acknowleding it and acting accordingly. Now as I am writing it I am listening to Chopin Nocturne op. 9. Nr 2. which is one of my favorite nocturnes from him.I used to listen to classical music much more often some years ago and now this little classical music listening session of mine reminded me that I should do it more often again.

Earlier this afternoon I was in the mood of listening to Cardi B- whom I liked long time before she became this famous, not that it would matter hehe.

I am not good at writing summaries so I will just list some things here from the last hundred days. I realized for example that one of the biggest source of my distress has been that I was looking "more outward than inward" (Carl Gustav Jung). Instead of doing it I want to be more happy for what I have and simply be more active in my free time. Too much unused energy just leads to distress and stupid thoughts.

These are small things but I have been drinking more water and bought a yearly card to my favorite botanical garden what I wanted to do since a long time but never did. I think I am also going to buy the yearly card to Kunsthistorisches Museum in Vienna. I became more strict but flexible with my gym routine: I am going three-four times a week but it is ok if I skip a day I planned to go on and go on an other day instead. The main goal is that I go at least three but better four times a week.

In photography I developed new photo sorting and editing practices. Some of the methods I stole from photography magazines. One was for example that a photographer said that he is spending max. 15 minutes on editing a picture. If he is not done with it in this time it is not worth to work on it more because he takes many photos and he wants to edit effectively.
Also with sorting I am faster now. If I don't like a photo I delete it and don't cling to it just because I took it or because it is a memory from somewhere. And I do not store fifteen versions of the same photo on my phone haha.

I decided that I will keep these short reflections #100daysofhonesty-coloumns but will write in a once a week once every two weeks format about probably one topic which has been on my mind in particular. Meanwhile I will start again publishing photos and writing travel journals. May be in a more loose format sometimes as if I would tell about my trips to a friend- but this I leave open, I want to have joy in what I am doing and not plan too much forcefully ahead.

I think as you become an adult there comes times when certain greyness sneeks into the everyday. Everything is a bit like being covered by a strange dust. Everyone is talking about children, jobs, flats- which is ok but it would be nice still talking also about movies, books or love or wishes or dreams. 

There can and should be a joy in the everyday what we can not expect to be handed over by others. Probably it is something what we can make for ourselves consciously by appreciating little things and working a lot to reach bigger goals. I decided to read Louise L. Hay's You Can Heal Your Heart until the end during spring and simply think less and act more fiercly and energetically.

Also my flat got prettier and many things got fulfilled from my famous lists.

I can recommend journaling to everyone who feels a bit stuck or want to see clearer where the problem points in her life and acting might be. There is no overall forever solution in life, and mostly these phases go in circles. But when it is a more chaotic phase again strictly speaking about it more openly helps a lot in getting through it and finding solutions. I do not except that tomorrow I will wake up and everything will take a 180 degrees turn. But now I have my notes and some of my thoughts what will surely help a bit if I would feel stuck again. 

Good night and let us have a nice spring!